Terms of Use
Last Update: 19 July 2023
1. About these Terms
1.1 We are Kartoa Technologies Ltd, registered in England and Wales with company number 13631421 and registered address at 2nd Floor, Howard House, St Johns Walk, Bedford, England, MK42 0DJ. Any reference to “Wooqlaw” or “us” is a reference to Kartoa Technologies Ltd. If you have any questions or concerns about these Terms or about the services we provide, please email us at help@wooqlaw.com.
1.2 We operate an online platform available at www.wooqlaw.com as well as through the associated mobile apps (the “Platform”). Through the Platform we enable users or clients (“Clients” or “you”) to search for and connect with qualified legal practitioners, and to submit enquiries to individual lawyers or law firms (“Enquiries”).
1.3 These Terms of Use (the “Terms”) govern your use of the Platform as a Client, as well as your use of any services we may provide through or in connection with the Platform (“Services”). Your use of our mobile app is governed by our Mobile Application End-User Licence Agreement. Our practices on personal data processing and the use of cookies are set out in our Privacy Policy and Cookies Policy, respectively. These documents are incorporated into, form a part of, and should be read alongside these Terms.
1.4 Your attention is specifically drawn to sections 5 (Billing and Payment), 6 (Suspension, Cancellation and Termination) and 8 (Limitation of Liability and Indemnity) of these Terms.
1.5 We may amend these Terms and we will notify you of any changes by email. These changes will apply from the date mentioned in the email. If any of the changes are material in nature and adversely affect the Services you receive from us, you will have a period of 7 days from the notification date of such changes to cancel your contract with us, including any subscription. In such circumstances you will be entitled to a prorated refund of any fees you have already paid to us from the date of termination until your next Subscription Renewal Date (as defined below). If you continue to use the Platform after this date, you will be deemed to have accepted the respective amendments.
2. Subscription
2.1 Before you sign up to our Platform, you are encouraged to read these Terms. By agreeing to use the Platform in accordance with the subscription plan and its term specified in your user account or using any part of our Services (your “Subscription”), and in consideration of payment of any charges or fees for our Services (“Charges”) in accordance with these Terms, you enter into a contract with us (the “Contract”). If you enter into the Contract on behalf of a company you confirm that you have the authority to legally bind that company and you accept these Terms. If you do not accept these Terms, we may not allow you to use the Platform and our Services.
2.2 The functionality of the Platform and the Services we provide to you depend on the Subscription you have with us. When you sign up to our Platform, you will be able to select a subscription plan. When your Subscription is activated, you can interact with the Platform, submit Enquiries and use the consultation technology services provided as part of your Subscription.
2.3 Your Subscription will start on a date we agree. This date will be shown in your user account and will be referred to as your “Subscription Start Date”. Your Subscription will generally renew automatically on each monthly or annual anniversary of your Subscription Start Date, as we agree; every such anniversary will be referred to as your “Subscription Renewal Date”. Your Subscription shall continue until terminated in accordance with these Terms.
2.4 Before your Subscription is activated, or every time your Subscription is amended, we will notify you by email. You can always view your Subscription details in your user account on the Platform.
2.5 As part of your Subscription, we may allow you to create additional user accounts or grant access to your profile (or company profile) to additional users (“Authorised Users”) who have access to and may use the user profile on your (or company's) behalf. Where this is the case, we may put in place certain additional terms and we will generally confirm to you the number of Authorised Users in writing or in your user account. We will also generally provide you with a set of login details for each Authorised User. Each Authorised User will be expected to adhere to these Terms when they first sign in.
2.6 Subject to these Terms, we grant to you a non-exclusive, non-transferable, revocable licence to access and use the Platform and our Services for the duration of your Subscription.
2.7 In order to commence and maintain your Subscription you must:
3. Services
3.1 Availability of Services
3.2 Enquiry Services
3.3 We do not warrant and/or offer any guarantee that a response to your Enquiry will address your concerns or resolve any concern, query, or legal issue you are faced with and/or that you have submitted in your Enquiry.
3.4 If you are not satisfied with the services you receive from a specific lawyer or other legal professional, you may let us know directly by contacting us, as well as indirectly, such as by leaving a negative review on the lawyer’s profile. In these instances, you acknowledge that we act as an intermediary or directory service. If your case is serious, you have suffered damage or harm as a result of engaging a specific lawyer, or you feel that other users of the Platform may suffer damage or harm as a result of engaging that lawyer, we recommend you report your concern to the local regulatory or professional body, such as the Solicitors Regulation Authority.
3.5 We may modify the Platform and any of the Services without prior notice, but in doing so we will endeavour not to diminish the value and utility of the Services to any material degree. If in our reasonable opinion we consider that such modification is likely to materially affect the nature or scope of the Services or have a serious detrimental effect on your financial position, we will notify you of such modification and you shall have the option to either:
3.6 You acknowledge that the Platform or our Services, or their parts or features, may implement, rely on, or use certain artificial intelligence solutions, or be based on them. Where this is the case, we will generally notify you in advance. We will always use artificial intelligence in accordance with the applicable laws and industry best practice.
4. Service Standards
4.1 From the Subscription Start Date, we shall:
4.2 From the Subscription Start Date, you shall:
5. Billing and Payment
5.1 Subscription Fee
5.2 Refunds
6. Suspension, Cancellation and Termination
6.1 We may, at our sole discretion, suspend your access to the Platform (including your user account), your Subscription or our Services at any time and without prior notice and continue to suspend them until the circumstances giving rise to the suspension cease to subsist, or until the Contract is terminated in accordance with the relevant provisions if:
6.2 We may terminate your Subscription, the provision of our Services and the Contract at any time:
6.3 Subject to section these Terms, you can cancel your Subscription at any time, and you will continue to have access to the Platform and our Services until your next Subscription Renewal Date when your access to the Platform and our Services will automatically cease.
6.4 To the extent permitted by the applicable law, payments are non-refundable, and we do not provide refunds or credits for any unused subscription periods.
6.5 You can cancel your Subscription in your user account or by emailing us at help@wooqlaw.com. We may ask you to send us a written confirmation of your wish to cancel your Subscription.
6.6 Termination of the Subscription or Contract for any reason shall be without prejudice to any pre-existing rights and/or claims that either party may have against the other and shall not relieve either party from fulfilling its obligations accrued prior to such termination.
6.7 You acknowledge that, immediately upon termination or cancellation the licence granted to you under the Contract to use the Platform and our Services shall automatically cease.
6.8 You acknowledge that you are responsible for migrating any data including Lawyer Material from your account upon termination or cancellation of the Contract, and that we may permanently delete any data including Lawyer Material upon the expiry of 30 calendar days from the date of cancellation or termination of the Contract.
7. Intellectual Property Rights and Licensing
7.1 You acknowledge and agree that we and/or our licensors own all intellectual property rights in the Platform and our Services. Save for as expressly stated, these Terms do not grant to you any rights to, under or in, any patents, copyright, database right, trade secrets, trade names, trademarks (whether registered or unregistered), trade dress, design rights, rights in software (including source code and object code), know-how, goodwill, or any other rights or licences (or any type) in respect of the Platform and our Services. In particular, these Terms do not grant you any licence or permission in respect of Wooqlaw trade name, any trademarks, logos or designs and you agree not to do or omit to do anything to diminish the rights of Wooqlaw in the logo or impair any registration of the logo.
7.2 The rights granted to the Lawyer by these Terms are personal to that Lawyer and may not be transferred, assigned or otherwise dealt with by a third party in any manner whatsoever.
7.3 You agree not to take any action inconsistent with our ownership of our intellectual property rights and agree not to challenge our ownership or use of such intellectual property rights and further agree not to attempt to register any such intellectual property rights, owned or used by the other party or any other names or marks confusingly similar thereto.
7.4 You will be responsible for any use which you make of (or licence which you may give to) any intellectual property rights pursuant to any arrangement entered with any third party and indemnify us against any and all claims, losses, costs, damages or expenses arising as a result.
8. Limitation of Liability and Indemnity
8.1 You acknowledge and accept that we make no warranty and give no representation of any kind in relation to any third-party content, data, information or advice (including those contained in an Enquiry, or no content, data, information or advice whatsoever) received as a result or, or in connection with, your use of our Platform and Services, and we shall not be held responsible or liable for any incompleteness or inaccuracy in or arising out such third-party content, data, information or advice.
8.2 Our Platform and Services merely enable Clients to search for and connect with lawyers or law firms specialising in their requested or recommended legal field. As such, we do not warrant or guarantee that we will be able to connect you with any Clients, refer any Enquiries to you, nor that any business will develop for you as a result of your use of the Platform and/or our Services.
8.3 We will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with your use of, or inability to use, our Platform or Services; or your use of or reliance on any content displayed on our Platform or provided as part of our Services.
8.4 All implied warranties, conditions, representations or other terms that may be applied by statute or common law are, to the fullest extent permitted by law, excluded from these Terms.
8.5 To the fullest extent permitted by law, we do not accept any liability for loss of revenue, loss of actual or anticipated profits, loss of business, loss of reputation, injury (not caused by our negligence), distress, loss of contracts, or any indirect or consequential loss or damage.
8.6 Nothing in these Terms shall limit or exclude our liability in respect of death or personal injury caused by negligence, or for fraud or fraudulent misrepresentation.
8.7 Except as expressly stated to the contrary above, our entire liability to you under or in connection with the Contract shall be limited to the amount of the Charges paid by you in the previous 12 months.
8.8 Neither party to these Terms of Use shall be liable for any breach of its obligations hereunder resulting from causes beyond its reasonable control including but not limited to fires, strikes, insurrection or riots, embargoes, container shortages, inability to obtain supplies, equipment or materials, requirements or regulations of any civil or military authority (an “Event of Force Majeure”). If an Event of Force Majeure continues for more than 45 days, either party shall be entitled to terminate the Services on written notice to the other without either party having any further liability save for any accrued rights or claims which existed prior to the Event of Force Majeure.
8.9 You accept that we have no responsibility for any information posted on our Platform or provided as part of the Services by any third party or for any action taken by them as a result of arrangements entered into by you.
8.10 You accept that you alone are responsible for carefully assessing the relevance and appropriateness of any services or content offered by or through any third party.
8.11 You are responsible for your own personal and regulatory compliance with applicable laws and regulations in relation to any services you obtain from any third party.
8.12 You acknowledge that while information provided by us relating to the Services has been provided in good faith, you are entering into these Terms on the basis of your own enquiries and you acknowledge that you have not relied on, and shall have no right or remedy in respect of, any representation, statement, assurance or warranty as to the development of your business via the Services or otherwise.
8.13 You shall indemnify us against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of revenue, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other reasonable professional costs and expenses) suffered or incurred by us arising out of or in connection with your use of the Platform and our Services; any breach of the Contract by you and/or any third parties you authorise to use the Platform or our Services on your behalf; and/or the Client Material (save where such claim, action, proceeding, loss, damage, expense or cost arises as a result of our failure to comply with our own obligations in respect of the Client Material).
9. Data Protection
9.1 How we use any personal data you or Clients provide to us is set out in our Privacy Policy which forms an integral part of these Terms. The provisions of this section 9 set out some key principles for the processing of your personal data and additional safeguards for sharing your personal data with others.
9.2 In these Terms, the terms “controller”, “processor”, “data subject”, “personal data”, “processing” and “appropriate technical and organisational measures” have the meanings given to them in the Data Protection Act 2018 and the version of the General Data Protection Regulation (Regulation (EU) 2016/679) as retained by virtue of section 3 of the European Union (Withdrawal) Act 2018 and as amended by Schedule 1 to the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 (SI 2019/419) (“Data Protection Legislation”).
9.3 To the extent that we collect any personal data relating to you in the course of operating the Platform and providing the Services, you agree to us holding and processing in any manner and transferring such data for the purposes of carrying out the Services or any of our obligations under these Terms, and for the administration and management of our business, for compliance with applicable procedures, laws and regulations and for any other purpose for which you have given your consent. You acknowledge that where we determine what personal data we collect from you, and the purpose and means of its processing, we are the controller.
9.4 Both parties must ensure their own compliance with Data Protection Legislation. This section 8 is in addition to, and does not relieve, remove or replace, a party's obligations or rights under the Data Protection Legislation.
9.5 In operating the Platform and providing the Services, we may share certain data, including personal data, about the Clients with you (for example, in the form of the Client's Enquiry). Where we do so, as well as where you obtain additional personal data from Clients, you shall be a controller in your own right of such personal information, for the purposes of the Data Protection Legislation, as you determine the purposes and means of the processing of that personal data.
9.6 Where lawyers are controllers pursuant to sections 9.5 of these Terms, they:
9.7 On our Platform, Clients and lawyers may input Client Material and Lawyer Material, respectively, and, in doing so, access, manage and utilise their personal data as well as personal data of third parties. Where we manage any third-party personal data, we are required to process that data on behalf of the relevant third party and we are the processor for the purposes of the Data Protection Legislation, and you are the controller.
9.8 Without prejudice to the generality of section 9.7, the processor shall, in relation to any personal data processed in connection with the performance of its obligations under these Terms:
10. Additional Provisions in relation to Lawyer Material
10.1 We shall follow our own internal archiving procedures for any Lawyer Material which we may have in place, amend and update in our sole discretion from time to time. In the event of any loss or damage to the Lawyer Material, your sole and exclusive remedy against us shall be for us to use reasonable commercial endeavours to restore the lost or damaged Lawyer Material from the latest back-up of such Lawyer Material any loss, destruction, alteration or disclosure of the Lawyer Material caused by any third party (except those third parties sub-contracted by us to perform services related to the maintenance and back-up of the third party data for which it shall remain fully liable).
11. Confidentiality
11.1 During your use of the Platform and our Services we may provide, or make available to you, certain Confidential Information (as defined below). Subject to section 11.2, you agree that you shall hold such Confidential Information strictly in confidence, take all necessary steps to ensure that the Confidential Information is not disclosed or distributed by or on behalf of you, and not make such Confidential Information available to any third party or use our Confidential Information for any purpose other than as permitted under these Terms.
11.2 You may disclose the Confidential Information to the extent such Confidential Information is required to be disclosed by law, by any governmental or other regulatory authority or by a court or other authority of competent jurisdiction, provided that, to the extent it is legally permitted to do so, you give us as much notice of such disclosure as possible and, where notice of disclosure is not prohibited and is given in accordance with this section 11.2, you take into account and implement all of our reasonable requests in relation to the content of such disclosure.
11.3 A reference to Confidential Information within these Terms of Use includes any and all information of whatever nature disclosed directly or indirectly by us to you, including any information relating to our business affairs, customers, suppliers, products and services, technical information and data, financial information, marketing information, analyses, documents, data, formulae, processes, designs, know-how, source code, object code, trade secrets and Intellectual Property Rights which information is designated in writing to be confidential or proprietary, or which information would, under the circumstances, appear to a reasonable person to be confidential or proprietary.
11.4 The obligations contained within this section 11 shall survive termination of the Contract.
12. Miscellaneous
12.1 In the event of any conflict between these Terms and information provided by or on behalf of us or on our Platform, these Terms will prevail.
12.2 We will send you information relating to your account (e.g. payment authorisations, invoices, changes in password or payment method, confirmation messages, notices) in electronic form only, for example via emails to your email address provided during registration.
12.3 If any provision of these Terms shall be found to be unenforceable or invalid in whole or part, then such whole or part provision shall be deemed deleted from these Terms and the remainder shall continue in full force and effect.
12.4 Nothing in these Terms shall be deemed to create between you and us any of the relationships of partnership, agency, employment or joint venture.
12.5 Headings within these Terms are for convenience only and shall have no effect on the interpretation of the terms within.
12.6 An obligation on you to do something, shall also be interpreted as an obligation to procure that something is to be done.
12.7 References to include, includes in particular or anything similar are illustrative only and none of them shall limit the sense of the words preceding or following them and each of them shall be deemed to incorporate the expression without limitation.
12.8 We may transfer our rights and obligations under the Contract to another person. You may only transfer your rights or obligations under the Contract to another person with our prior written consent.
12.9 The Contract based on these Terms constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.
12.10 If we do not insist immediately that you do anything your are required to do under the Contract, or if we delay taking steps against you in respect of your breaking the Contract, that will not mean that you do not have to do those things and it will not prevent us taking steps against you in future.
12.11 A person who is not a party to these Terms of Use shall have no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any of its terms.
12.12 The Contract and any dispute or claim arising out of or in connection with its formation or its subject matter, shall be governed by, and construed in accordance with, the law of England and Wales.
12.13 The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with the Contract, its formation or subject matter.